Request For Proposal
RFP PS20181438 - CONTRACTOR FOR IRRIGATION PUMP STATION REPLACEMENTS
LAST UPDATED:
Addendum
October 19, 2018
Amendment
October 24, 2018
Questions & Answers
October 23, 2018
CONTACT
All enquiries regarding the RFP must be addressed to:
Jessica Li, Buyer
Email: Jessica.li@vancouver.ca
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
PHONE NUMBER
604.257.8411
FAX NUMBER
604.873.7057
ENQUIRIES
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Wednesday, October 31, 2018
3:00:00 pm (Local Vancouver Time), Tuesday, November 6, 2018
All references to time in the RFP are references to the time in the City of Vancouver, as
indicated in the electronic timestamp the Proposal receives upon delivery to the email address
specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the
National Research Council of Canada adjusted to local Pacific Time Zone.
CLOSING LOCATION
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the
bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - Title – Vendor name.
Document format for submissions:
RFP Part C in PDF format – 1 combined PDF file, except separate file for
Commercial Proposal
Any other attachments if necessary
Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of
Vancouver.
If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The RFP concerns the City’s interest in procuring contractor services for the replacement of irrigation pump stations at three separate golf courses within the City of Vancouver. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.
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Information Meeting
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: as specified in Section 2.1
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
Potential Proponents interested in attending the Information Meeting should pre-register for
the Information Meeting by completing and submitting the form contained in Appendix 1 to
Part A, by e-mail to jessica.li@vancouver.ca on or before the time and date specified in
Section 2.1
________________________________________________________________________________
Information Meeting #2 (Optional)
8:00 am, October 26, 2018, (meet at Fraserview Golf Course, followed by McCleery then Langara). Meet at the Clubhouses.
Locations:
1. Fraserview Golf Course, 7800 Vivian
Drive, Vancouver, BC
2. McCleery Golf Course, 7188 Macdonald
Street, Vancouver, BC
3. Langara Golf Course, 6706 Alberta
Street, Vancouver, BC
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Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
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Amendment
Amendment No. 1 
96 KB
RE: KEY DATES – CLOSING DATE EXTENSION, INFORMATION MEETING, AND DEADLINE
FOR ENQUIRIES
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Addendum
Addendum No. 1 1,306 KB
RE: PART B – CITY REQUIREMENTS
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Questions and Answers
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