Request For Proposal

RFP PS20181242 - CONSULTING FOR 2221 MAIN ST. PEAKING PLANT NEIGHBORHOOD ENERGY UTILITY

LAST UPDATED:

Addendum

October 15, 2018

Amendment

October 4, 2018

Questions & Answers

October 15, 2018

CONTACT

All enquiries regarding the RFP must be addressed to:
Donabella Bersabal, Contracting Specialist
Email: donabella.bersabal@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.829.2081

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, October 11, 2018

3:00:00 pm (Local Vancouver Time), Thursday, October 18, 2018

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:
-Subject of the file to be: PS# - Title – Vendor name.
-Document format for submissions:
o RFP Part C in PDF format – 1 combined PDF file,
o Appendix 3 (pricing tab) in Excel format, and;
o Any other attachments if necessary
-Zip the files to reduce the size or email separately if needed.

-Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
-If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca
-Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing Time.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Proposals (the “RFP”) provides an opportunity to submit proposals for review by the City and, depending on the City’s evaluation of proposals, among other factors, to potentially negotiate with the City to enter into a contract. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP CONSISTS OF AN OFFER BY THE CITY TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE CITY.

The RFP concerns the City’s interest in procuring an engineering consulting firm to provide design, tender support, construction support, and contract administration for a new boiler plant located at 2221 Main St., Vancouver, British Columbia. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

An information meeting (the “Information Meeting”) will be held and highly encouraged to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. Minutes of the meeting will not be taken during the meeting. The details are as follows:

Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: office of the False Creek Energy Centre, 1890 Spyglass Place, Vancouver, B.C.

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix A to this Part A, by e-mail to donabella.bersabal@vancouver.ca on or before the time and date specified in Section 2.1

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

PS20181242 869 KB