Request For Proposal

RFP PS20181123 - PROVISION OF LIGHTING DESIGN AND SOUND DESIGN SERVICES FOR FESTIVAL OF LIGHTS EVENT

LAST UPDATED:

 

Addendum

No updates

Amendment

January 3, 2019

Questions & Answers

January 15, 2019

CONTACT

All enquiries regarding the RFP must be addressed to:
Jessica Li, Buyer
Email: Jessica.li@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.257.8411

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, January 22, 2019


All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be
: PS# - Title – Vendor name.

Document format for submissions:
- RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the City’s interest in procuring lighting design and sound design services for the VanDusen Festival of Lights event. The annual event takes place starting in December, and is located at VanDusen Botanical Garden, 5251 Oak Street, Vancouver, BC. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: as specified in Section 2.1

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A, by e-mail to jessica.li@vancouver.ca on or before the time and date specified in Section 2.1
_____________________________________________________

Please refer to Amendment No. 1 for updated information.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

PS20181123 PDF 1,797 KB

 

PROVISION OF LIGHTING DESIGN AND SOUND DESIGN SERVICES FOR FESTIVAL OF LIGHTS EVENT

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Amendment

RE: KEY DATES

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 70 KB

ISSUED JANUARY 15, 2019

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