Request For Proposal

RFP PS20180156 - CONSULTANT FOR BUILDING SCIENCE AND RESTORATION PROGRAM

LAST UPDATED:

 

Addendum

October 10, 2018

Amendment

No updates

Questions & Answers

October 1, 2018

CONTACT

All enquiries regarding the RFP must be addressed to:
Donabella Bersabal, Contracting Specialist

Email: donabella.bersabal@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.829.2081

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time),  Thursday, October 25, 2018

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals for Stage 1 of the RFP on or before the time and date specified in the table in Section 2.1 (the “Closing Time”). Similarly, shortlisted Proponents will be requested to submit their pricing to fulfill Stage 2 of the RFP on or before the time and date specified in Section 2.1.

Each Proponent should submit its Proposal by email to bids@vancouver.ca with the Proponent’s name and the RFP title and number in the “subject” line (“Consultant for Building Science and Restoration Program; PS20180156 Stage 1 or 2” (whichever applies at time of submission)).

Proposals must not be submitted by fax.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing Time. Notwithstanding, Proposals shall remain valid and open for acceptance by the City for a period of ninety (90) calendar days following the Closing Time.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the City’s interest in receiving proposals from qualified consulting firms to provide a consulting services program for the audit, design and construction management of all roofing, building envelope for heritage and non-heritage structures and traffic membrane replacement. The City intends to do a 2-stage RFP process that will, first, shortlist approximately three (3) consulting firms based on their qualifications, capacity, methodology, and program execution. The second stage will be to request pricing based on the methodology outlined in the first stage. The City’s objective is to identify a single entity able to deliver a full range of disciplines necessary to provide consulting services for various projects that will be identified within the contract duration. To clarify, the City is not looking to replace its current asset management program. Details of the City’s requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: Rm. 116, Main Floor Town Hall, 453 West 12th Avenue, Vancouver, BC V5Y 1V4

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A, by e-mail to donabella.bersabal@vancouver.ca on or before the time and date specified in Section 2.1

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

PS20180156PDF 528 KB

CONSULTANT FOR BUILDING SCIENCE AND RESTORATION PROGRAM

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Amendment

No amendment at this time.

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Addendum

RE: Section 2.1 Categories of Services

RE: Appendix 5 of Part C

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Questions and Answers

Q&A No. 1 PDF 89 KB

ISSUED OCTOBER 1, 2018

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