Request For Proposal

RFP PS20170976 - SUPPLY AND SERVICES OF FLEET TIRES

LAST UPDATED:

Addendum

No updates

Amendment

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Questions & Answers

January 28, 2019

CONTACT

All enquiries regarding the RFP must be addressed to:
Michael Sachdev, Buyer

Email: michael.sachdev@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.873.7800

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, February 5, 2019

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS# - Title – Vendor name.

Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the City’s interest in procuring the supply and services related to Fleet Tires. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

The City of Vancouver (City) provides Fleet Tires Services through the operation of five (5) key garage service centers (National Yard, Landfill Garage, Evans Yard, Fire Hall #1 and Manitoba Yards. Inventory at each center is being held to support the operational needs of each facility. The City’s requirement for the products is divided into six (6) categories:

(1) product and services for light truck, passenger car and other similar or related light duty vehicles having 17.5” LT tires and smaller;
(2) products and services for heavy trucks having tires larger than 17.5” LT tires, and equipment and other similar or related heavy duty vehicles;
(3) product and services for lawn and turf products;
(4) product and services for Off the Road (OTR) tires and products;
(5) retreads and/or recaps
(6) Tire repair supplies.

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Information Meeting

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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Description

PS20170976 291 KB