Request For Proposal
RFP PS20200111 - VANCOUVER PARKS AND RECREATION CONCESSION OPERATOR FOR NEW BRIGHTON AND/OR TROUT LAKE
February 26, 2020
Questions & Answers
February 25, 2020
All enquiries regarding the RFP must be addressed to:
Patrick Edwards, Buyer
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, February 13, 2020 3:00:00 pm (Local Vancouver Time), Thursday, February 20, 2020
3:00:00 pm (Local Vancouver Time), Thursday, February 27, 2020
3:00:00 pm (Local Vancouver Time), Thursday, March 12, 2020
All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Proponent should submit its Proposal by email in accordance with the following:
Subject of the file to be: PS# - Title – Vendor name.
Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,
-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
-Zip the files to reduce the size or email separately if needed.
Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.
If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca
Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver Parks Department is seeking an Operator or Operators to run its New Brighton Park and/or Trout Lake Concession stands. The opening date of the New Brighton concession stand aligns with the opening of New Brighton Pool, scheduled for May 19, 2020. The Opening of the Trout Lake location stand is currently scheduled for the May Long weekend.
An information meeting (the “Information Meeting”) will be held 9:00 a.m. February 7, 2020 to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The Information Meeting will include a walk-through of the site. The details are as follows:
Date: February 7, 2020
Time: 9:00 am
Location: New Brighton Concession Stand, 3210 New Brighton Road, Vancouver, BC
Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
February 13, 2020 February 20, 2020
10:00 am 10:00 am
Location: Trout Lake Concession Stand, 2105 East 19th Avenue, Vancouver, BC
Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to Part A by e-mail to Patrick.Edwards@vancouver.ca on or before the time and date specified in Section 2.1.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
1. RE: Summary; 2. RE: Closing Date Extension - PART A – Information and Instructions, 2.1; 3. RE: Deadline for Inquiries – PART A – Information and Instructions, 2.1; 4. RE: Part A - Information and Instructions, 5.4 Information Meeting; 5. RE: Part A – Information and Instructions, 8.2 Timeline; 6. RE: Part B – City Requirments, 3.0 Historic Gross Sales.
1. RE: RFP NAME; 2. RE: Closing Date Extension; 3. RE: DEADLINE FOR INQUIRIES; 4.RE: Part A – Information and Instructions, 8.2 Timeline; 4. RE: Part A - Information and Instructions, 5.4 Information Meeting
1.RE: Closing Date Extension - PART A – Information and Instructions, 2.1;
2. RE: Deadline for Inquiries – PART A – Information and Instructions, 2.1.
No addendum at this time.
Questions and Answers
Q&A No. 1 25 KB
ISSUED FEBRUARY 25, 2020