Request For Proposal

RFP PS20200111 - VANCOUVER PARKS & RECREATION CONCESSION OPERATOR FOR NEW BRIGHTON AND/OR TROUT LAKE

LAST UPDATED:

 

Addendum

No updates

Amendment

February 12, 2020

Questions & Answers

No updates

CONTACT

All enquiries regarding the RFP must be addressed to:
Patrick Edwards, Buyer

Email: Patrick.edwards@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted. Any communication from potential Proponents to City staff other than the contact person regarding the content of this RFP may lead to disqualification of the Proponent from this RFP process, at the City’s sole discretion.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

patrick.edwards@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, February 13, 2020

3:00:00 pm (Local Vancouver Time), Thursday, February 20, 2020
3:00:00 pm (Local Vancouver Time), Thursday, February 27, 2020

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

Subject of the file to be: PS# - Title – Vendor name.

Document format for submissions:
-RFP Part C in PDF format – 1 combined PDF file,

-Appendix 3 (pricing tab) in Excel format, and;
-Any other attachments if necessary
-Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver Parks Department is seeking an Operator or Operators to run its New Brighton Park and/or Trout Lake Concession stands. The opening date of the New Brighton concession stand aligns with the opening of New Brighton Pool, scheduled for May 19, 2020. The Opening of the Trout Lake location stand is currently scheduled for the May Long weekend.

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Information Meeting

An information meeting (the “Information Meeting”) will be held 9:00 a.m. February 7, 2020 to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The Information Meeting will include a walk-through of the site. The details are as follows:

Date:        February 7, 2020
Time:        9:00 am
Location:  New Brighton Concession Stand, 3210 New Brighton Road, Vancouver, BC

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.
_________________________________________________________________
An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date:        February 13, 2020   February 20, 2020
Time:       10:00 am                  10:00 am
Location: Trout Lake Concession Stand, 2105 East 19th Avenue, Vancouver, BC

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to Part A by e-mail to Patrick.Edwards@vancouver.ca on or before the time and date specified in Section 2.1.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

VANCOUVER PARKS & RECREATION CONCESSION OPERATOR FOR NEW BRIGHTON AND/ OR TROUT LAKE

 

PART C FILLABLE

MEETING CONFIRMATION

 

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Amendment

1. RE: Summary; 2. RE: Closing Date Extension - PART A – Information and Instructions, 2.1; 3. RE: Deadline for Inquiries – PART A – Information and Instructions, 2.1; 4. RE: Part A - Information and Instructions, 5.4 Information Meeting; 5. RE: Part A – Information and Instructions, 8.2 Timeline; 6. RE: Part B – City Requirments, 3.0 Historic Gross Sales.

1. RE: RFP NAME; 2. RE: Closing Date Extension; 3. RE: DEADLINE FOR INQUIRIES; 4.RE: Part A – Information and Instructions, 8.2 Timeline; 4. RE: Part A - Information and Instructions, 5.4 Information Meeting

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Addendum

No addendum at this time.

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Questions and Answers

No questions and answers at this time.

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