Request For Proposal

PROVISION OF EVENT PRODUCTION SERVICES FOR GLOW AT VANDUSEN GARDEN

LAST UPDATED:

 

Addendum

No updates

Amendment

No updates

Questions & Answers

June 14, 2019

CONTACT

All enquiries regarding the RFP must be addressed to:
Jessica Li, Buyer
Email: jessica.li@vancouver.ca
All enquiries must be in writing.  In person or telephone enquiries are not permitted

PHONE NUMBER

604.257.8411

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Friday, June 21, 2019

All references to time in the RFP are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email to bids@vancouver.ca with the Proponent’s name and the RFP title and number in the “subject” line (“Provision of Event Production Service For Glow at Vandusen Garden; PS20190670”).

Proposals must not be submitted by fax.

 

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the City’s interest in procuring services of an experienced event production team to create and deliver a unique and successful Halloween themed event, “Glow”, at VanDusen Garden, located at 5251 Oak Street, Vancouver, BC. The event production team is required to have extensive experience in event design, conceptualization, management and execution, and the delivery of large scale outdoor public events, particularly those catering to families of varying ages. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

Information Meeting is set at 1:00pm on Thursday, June 6, 2019.

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date:         as specified in Section 2.1

Time:        as specified in Section 2.1

Location:  VanDusen Botanical Garden, 5251 Oak Street, Vancouver, BC

Potential Proponents are encouraged to read the RFP and submit any questions relating to the
RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to Part A by email to jessica.li@vancouver.ca  on or before the time and date specified in Section 2.1

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

Provision of Event Production Services for Glow at Vandusen Garden

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Amendment

No amendment at this time.

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 1510 KB

Q&A No. 2 PDF 82 KB

ISSUED JUNE 7, 2019

ISSUED JUNE 14, 2019

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