Request For Application

RFA PS20210804 - ELECTRIC AND PLUG-IN HYBRID PASSENGER VEHICLES

LAST UPDATED:

 

Addendum

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Amendment

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Questions & Answers

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CONTACT

All enquiries regarding the RFA must be addressed to:

Michael Sachdev, Buyer

Email: michael.sachdev@vancouver.ca

All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

purchasing@vancouver.ca

[Please specify bid number, bid title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, August 24, 2021

All references to time in the RFA are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Application receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF APPLICATIONS

Applicants should submit their Applications on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Applicant should submit its Application by email in accordance with the following:

• Subject of the file to be: PS# - Title – Vendor name.

• Document format for submissions:

o RFA Part C in PDF format – 1 combined PDF file,

o Appendix 3 (pricing tab) in Excel format, and;

o Any other attachments if necessary

• Zip the files to reduce the size or email separately if needed.

• Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the City of Vancouver.

• Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

• Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.

• The maximum number of attachments allowed in an email message is 250 attachments.

• The maximum size limit for an email message, including all attachments, is 20MB per message

To be considered by the City, an Application must be submitted in the form set out in Part C (the “Form of Application”), completed and duly executed by the relevant Applicant.

Amendments to an Application may be submitted via the same methods, at any time prior to the Closing Time.

Applications are revocable and may be withdrawn at any time before or after the Closing Time.

Request for Application received after the closing time may be returned unopened.

Fax Request for Application will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Application (the “RFA”) provides an opportunity to submit applications for review by the City and, depending on the City’s evaluation of such application, among other factors, to potentially negotiate with the City to enter into a standing contract for procuring electric and plug-in hybrid passenger vehicles to supplement the City’s fleet.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Applicants must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

PS20210804 PDF 619 KB

PS20210804 780 KB

PS20210804 PDF 510 KB

ELECTRIC AND PLUG-IN HYBRID PASSENGER VEHICLES

PART-C - FILLABLE - ELECTRIC AND PLUG-IN HYBRID PASSENGER VEHICLES

STANDING OFFER AGREEMENT - SAMPLE

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Amendment

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Addendum

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Questions and Answers

No questions and answers at this time.

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