Request For Application
RFA PS20210867 - HEAVY DUTY EQUIPMENT RENTALS AND LEASES
Questions & Answers
March 14, 2022
All enquiries regarding the RFA must be addressed to:
Michael Sachdev, Buyer
All enquiries must be made in writing and are to be directed only to the above contact person. In-person or telephone enquiries are not permitted.
[Please specify bid number, bid title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, April 19, 2022
All references to time in the RFA are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Application receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF APPLICATIONS
Applicants should submit their Applications on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).
Each Applicant should submit its Application by email in accordance with the following:
• Subject of the file to be:
- RFA - Title - Vendor name.
• Document format for submissions:
o RFA Part C in PDF format – 1 combined PDF file,
o Appendix 3 (pricing tab) in Excel format, and;
o Any other attachments if necessary
• Zip the files to reduce the size or email separately if needed.
• Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the City of Vancouver.
• Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
• Due to cybersecurity concerns, the City of Vancouver will quarantine any inbound email with attachments not in PDF or Microsoft Office formats which will result in non-delivery to Supply Chain Management and will be deemed not submitted. Non-compliant file formats will be detected and quarantined even if they are compressed, zipped, renamed, and include password protected zipped files.
• The maximum number of attachments allowed in an email message is 250 attachments.
• The maximum size limit for an email message, including all attachments, is 20MB per message
To be considered by the City, an Application must be submitted in the form set out in Part C (the “Form of Application”), completed and duly executed by the relevant Applicant.
Amendments to an Application may be submitted via the same methods, at any time prior to the Closing Time.
Applications are revocable and may be withdrawn at any time before or after the Closing Time.
Request for Application received after the closing time may be returned unopened.
Fax Request for Application will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
This Request for Application (the “RFA”) provides an opportunity to submit applications for review by the City and, depending on the City’s evaluation of such application, among other factors, to potentially negotiate with the City to enter into a standing contract under which they may rent or lease a variety of heavy duty equipment to be provided to the City during a period of three years.
No information meeting at this time.
Downloading the Document
Applicants must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
No amendment at this time.
No addendum at this time.
Questions and Answers
Q&A No. 1 76 KB
ISSUED MARCH 14, 2022