Request For Application
RFA PS20190870 - PROVISION OF CATERING SERVICES FOR CIVIC THEATRES
August 14, 2019
Questions & Answers
All enquiries regarding the RFA must be addressed to:
Patrick Edwards, Buyer
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
[Please specify bid number, bid title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Friday, August 16, 2019
3:00:00 pm (Local Vancouver Time), Thursday, August 22, 2019
All references to time in the RFA are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Application receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.
SUBMISSION OF APPLICATIONS
Applicants should submit their Applications on or before the time and date specified in the
bottom row of the table in Section 2.1 above (the “Closing Time”).
Each Applicant should submit its Application by email in accordance with the following:
- Subject of the file to be: PS# - Title – Vendor name.
- Document format for submissions:
o RFA Part C in PDF format – 1 combined PDF file,
o Appendix 3 (pricing tab) in Excel format, and;
o Any other attachments if necessary
- Zip the files to reduce the size or email separately if needed.
- Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the City of Vancouver.
- If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca.
- Submitting the files via Drop box, FTP, or similar programs, is not acceptable.
To be considered by the City, an Application must be submitted in the form set out in Part C (the “Form of Application”), completed and duly executed by the relevant Applicant.
Amendments to an Application may be submitted via the same methods, at any time prior to the Closing Time.
Applications are revocable and may be withdrawn at any time before or after the Closing Time.
Request for Application received after the closing time may be returned unopened.
Fax Request for Application will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
This Request for Application (the “RFA”) provides an opportunity to submit applications for review by the City and, depending on the City’s evaluation of such application, among other factors, to potentially negotiate with the City to enter into a standing contract under which catering services may be provided to the City’s Civic Theatres during a period of three years.
As noted above, this RFA concerns the City’s interest in, from time to time, procuring catering services for Civic Theatres: Queen Elizabeth Theatre; Vancouver Playhouse; Orpheum; and Orpheum Annex. As specific requirements are not known at this time, the City wishes to enter into standing contracts, in the form of Part D (each an “Agreement”), with a number of suppliers that have the interest and capabilities to provide such services. This would allow the City to call for required services, as and when the need arises. Further information regarding the services that are expected to be required is set out in Part B of the RFA.
An information meeting (the “Information Meeting”) will be held to enable Applicants to seek clarification with respect to any aspect of the RFA in a group forum. The details are as follows:
Date: August 2nd,
Time: 11:00am [PST]
Location: Queen Elizabeth Theatre, 649 Cambie Street, Vancouver, BC V6B 2P1
Downloading the Document
Applicants must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Amendment No.1 39 KB
RE: REVISED SECTION B EXPECTED SERVICES 1.2
RE: REVISED CLOSING TIME
No addendum at this time.
Questions and Answers
No questions and answers at this time.