Request For Application

RFA PS20190751 - PRE-QUALIFICATION OF WINERIES FOR THE SUPPLY AND DELIVERY OF WINES TO CIVIC THEATRES AND PARKS GOLF COURSES

LAST UPDATED:

Addendum

No updates

Amendment

May 28, 2019

Questions & Answers

June 7, 2019

CONTACT

All enquiries regarding the RFA must be addressed to:
Patrick Edwards, Buyer

Email: patrick.edwards@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.665.3072

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify bid number, bid title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

~~3:00:00 pm (Local Vancouver Time), Friday, May 31, 2019~~

3:00:00 pm (Local Vancouver Time), Friday, June 14, 2019

All references to time in the RFA are references to the time in the City of Vancouver, as indicated in the electronic timestamp the Application receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

SUBMISSION OF APPLICATIONS

Applicants should submit their Applications on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Applicant should submit its Application by email in accordance with the following:

Subject of the file to be: PS# - Title – Vendor name.

Document format for submissions:

RFA Part C in PDF format – 1 combined PDF file,
Appendix 3 (pricing tab) in Excel format, and;
Any other attachments if necessary

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

If you did not receive an automated email within few minutes, check your junk folder first, and then contact Purchasing@vancouver.ca

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, an Application must be submitted in the form set out in Part C (the “Form of Application”), completed and duly executed by the relevant Applicant.

Request for Application received after the closing time may be returned unopened.

Fax Request for Application will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Application (the “RFA”) provides an opportunity for interested wineries to submit applications for review by the City and, depending on the City’s evaluations of such applications (each, and “Application”), among other factors to potentially negotiate with the City to enter into a standing contract under which wine may be supplied to the City’s Civic Theatres and three Golf courses, during a period of (three) 3 years.

As noted above, this RFA concerns the City’s interest in, from time to time, procuring wine for The Civic Theatres; Queen Elizabeth Theatre, Orpheum Theatre, Orpheum Annex, Playhouse Theatre(“VCT”); as well as Parks Board Golf courses ; Langara, McCleery, and Fraserview (“PARKS”). As specific requirements are not known at this time, the City wishes to enter into three – year standing contracts, in the form of Part D (each an “Agreement”), with multiple wineries that have the interest and capabilities to provide such services. This would allow the City to call for required services, as and when the need arises. Further information regarding the services that are expected to be required is set out in Part B of the RFA.

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Information Meeting

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Downloading the Document

Applicants must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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Description

PS20190751 743 KB