Invitation to Tender

ITT PS20191600 - CITY HALL MAYOR’S OFFICE ELEVATOR MODERNIZATION

LAST UPDATED:

 

Addendum

No updates

Amendment

March 24, 2020

Questions & Answers

March 24, 2020

CONTACT

All queries related to this ITT should be submitted in writing to the attention of:
Gamaliel Martinez, Contracting Specialist

Email: Gamaliel.Martinez@vancouver.ca
(the “Contact Person”)

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

gamaliel.martinez@vancouver.ca

[Please specify bid number, bid title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, March 31, 2020
3:00:00 pm (Local Vancouver Time), Tuesday, April 28, 2020

CLOSING LOCATION

Tenders are to be addressed to the Supply Chain Management Office, 4th Floor, City of Vancouver, 453 West 12th Avenue, Vancouver, British Columbia, Canada, V5Y 1V4, and must be received by the City as described in Note 1, below, prior to 3:00 p.m., Vancouver Time (as defined in Note 3 below), on March 31, 2020 (the “Closing Time”).

Tenders will not be publicly opened. Tender results can be found within 48 hours of the Closing Time at the following website:
http://vancouver.ca/doing-business/unverified-tender-results.aspx

NOTES:

Tenderers must first contact the Contact Person via email prior to the Closing Time to set up a delivery appointment (a “Delivery Appointment”) to deliver by courier or otherwise drop-off in person their Tender. The date and time of the Delivery Appointment must be a date and time that is prior to the date and time of the Closing Time. Tenders must be delivered in accordance with the Delivery Appointment, in sealed envelopes or packages marked with the Tenderer’s name and the ITT title and number, and at the Main Floor Rotunda Information Desk at City Hall. Tenderers should submit one copy of the Tender and one copy of each other document required by the Tender Documents, including the bid bond described in Part B of this ITT.

“Vancouver Time” will be conclusively deemed to be the time shown on the computer clock at the Main Floor Rotunda Information Desk at Vancouver City Hall.

The City of Vancouver is open on business days from 8:30 a.m. to 4:30 p.m., Vancouver Time, and is closed Saturdays, Sundays, and holidays.

DO NOT SUBMIT TENDERS BY FAX OR E-MAIL.

All queries related to this ITT should be submitted in writing to the attention of:
Gamaliel Martinez, Contracting Specialist

Email: Gamaliel.Martinez@vancouver.ca (the “Contact Person”)

Tenders received after the closing time may be returned unopened.

Faxed tenders will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) invites Tenders for the modernization of the elevator for the Mayor’s Office at Vancouver City Hall.

Vancouver City Hall opened December 4, 1936, and was designated a heritage building in 1976. Built during the depths of the Depression, The $1 million construction cost was provided by a special bond issue. City Hall's Art Deco style, sumptuous finishes and period fittings and have been beautifully maintained in its original condition. Horizontal brass banding that caps the walls, with a gold-leafed ceiling above and elegantly simple solid brass handrails are mounted
on the inside walls.

This elevator cab still retains its superb ornate brass features and rich art deco panels along with the original COP and hall call fixtures at each level.

The Work generally includes, but is not limited to:
-Replacement of all elevating device drive equipment;
-Replacement of existing heritage COP and hall fixtures with suitable reproductions; and
-Meet all current codes and governing bodies having jurisdiction.

Refer to the Tender Documents for a more detailed description of the Work.

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Information Meeting

MANDATORY INFORMATION MEETING

Tenderers are required to attend a mandatory information meeting (the “Mandatory Information Meeting”) on March 12, 2020 commencing at 8:00 a.m., Vancouver Time.

The location of the Mandatory Information Meeting is 453 West 12th Avenue, Vancouver, British Columbia. Tenderers are asked to meet by the Security Desk on the main floor at City Hall five minutes prior to the commencement of the Mandatory Information Meeting.

Tenderers are strongly advised to bring their intended sub-trades for the Work, including their intended electrical sub-trade, to the Mandatory Information Meeting. Sign-in at the Mandatory Information Meeting will be required for all meeting participants, including sub-trades.

Tenderers are asked to pre-register for the Mandatory Information Meeting by submitting the Mandatory Information Meeting Attendance Form (Appendix 1) to the Contact Person by email prior to March 10, 2020. Tenderers should also provide in their email confirmation the following information for each sub-trade: company name, contact name (person attending the Mandatory Information Meeting), telephone number and email address.

ADMINISTRATIVE REQUIREMENTS

Tenderers are asked to indicate their intentions to submit a Tender by submitting the Response Notification Form (Appendix 2) to the Contact Person by email on or before March 27, 2020.

It is the sole responsibility of each Tenderer to check the City’s website at
https://bids.vancouver.ca/bidopp/openbid.htm regularly for addenda, amendments and questions and answers related to this ITT, which the City may issue at any time during the process, and for any reason, at its discretion.

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Downloading the Document

Bidders must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

CITY HALL MAYOR’S OFFICE ELEVATOR MODERNIZATION

 

Specifications

 

Asbestos Analysis Report (February 2, 2016)

 


Asbestos Analysis Report (September 18, 2019)

 

 

 

Hazardous Material Survey (September 23, 2019)


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Amendment

1. Re: Schedule J – Undertaking of Insurance

Re: Tender Submission Instructions

Re: Closing Time

Re: Second Mandatory Information Meeting

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 401 KB

Q&A No. 2 PDF 401 KB

Q&A No. 3 PDF 2048 KB

 

ISSUED MARCH 17, 2020

ISSUED MARCH 19, 2020

ISSUED MARCH 24, 2020

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