Invitation to Tender

ITT PS20191600 - CITY HALL MAYOR’S OFFICE ELEVATOR MODERNIZATION

LAST UPDATED:

Addendum

No updates

Amendment

April 27, 2020

Questions & Answers

March 24, 2020

CONTACT

All queries related to this ITT should be submitted in writing to the attention of:
Gamaliel Martinez, Contracting Specialist

Email: Gamaliel.Martinez@vancouver.ca
(the “Contact Person”)

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

gamaliel.martinez@vancouver.ca

[Please specify bid number, bid title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, March 31, 2020
3:00:00 pm (Local Vancouver Time), Tuesday, April 28, 2020

CLOSING LOCATION

TENDER SUBMISSION INSTRUCTION:

Tenders are to be addressed to the Supply Chain Management office, 4th Floor, City of Vancouver, 453 West 12th Avenue, Vancouver, British Columbia, Canada, V5Y 1V4, and received at Gamaliel.Martinez@vancouver.ca prior to 3:00pm, Vancouver Time (as defined in Note 3 below), on Tuesday, April 28, 2020 (the “Closing Time”).

Tenders will not be publicly opened.

NOTES:

1. Tenders must be received at the email address specified above prior to the Closing Time.

2. “Vancouver Time” will be conclusively deemed to be the time indicated in the
electronic timestamp the Tender receives upon delivery to the email address
specified herein, which is in turn synchronized to Network Time Protocol (NTP)
provided by the National Research Council of Canada adjusted to local Pacific Time
Zone.

3. The City of Vancouver is open on business days from 8:30 a.m. to 4:30 p.m.,
Vancouver Time, and is closed Saturdays, Sundays, and holidays.

4. All queries related to this ITT should be submitted in writing to the attention of:
Gamaliel Martinez
Email: Gamaliel.Martinez@vancouver.ca (the “Contact Person”)

Tender results can be found within 48 hours of the Closing Time at the following website:
http://vancouver.ca/doing-business/unverified-tender-results.aspx

Tenders received after the closing time may be returned unopened.

Faxed tenders will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) invites Tenders for the modernization of the elevator for the Mayor’s Office at Vancouver City Hall.

Vancouver City Hall opened December 4, 1936, and was designated a heritage building in 1976. Built during the depths of the Depression, The $1 million construction cost was provided by a special bond issue. City Hall's Art Deco style, sumptuous finishes and period fittings and have been beautifully maintained in its original condition. Horizontal brass banding that caps the walls, with a gold-leafed ceiling above and elegantly simple solid brass handrails are mounted
on the inside walls.

This elevator cab still retains its superb ornate brass features and rich art deco panels along with the original COP and hall call fixtures at each level.

The Work generally includes, but is not limited to:
-Replacement of all elevating device drive equipment;
-Replacement of existing heritage COP and hall fixtures with suitable reproductions; and
-Meet all current codes and governing bodies having jurisdiction.

Refer to the Tender Documents for a more detailed description of the Work.

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Information Meeting

MANDATORY INFORMATION MEETING

Tenderers are required to attend a mandatory information meeting (the “Mandatory Information Meeting”) on March 12, 2020 commencing at 8:00 a.m., Vancouver Time.

The location of the Mandatory Information Meeting is 453 West 12th Avenue, Vancouver, British Columbia. Tenderers are asked to meet by the Security Desk on the main floor at City Hall five minutes prior to the commencement of the Mandatory Information Meeting.

Tenderers are strongly advised to bring their intended sub-trades for the Work, including their intended electrical sub-trade, to the Mandatory Information Meeting. Sign-in at the Mandatory Information Meeting will be required for all meeting participants, including sub-trades.

Tenderers are asked to pre-register for the Mandatory Information Meeting by submitting the Mandatory Information Meeting Attendance Form (Appendix 1) to the Contact Person by email prior to March 10, 2020. Tenderers should also provide in their email confirmation the following information for each sub-trade: company name, contact name (person attending the Mandatory Information Meeting), telephone number and email address.

ADMINISTRATIVE REQUIREMENTS

Tenderers are asked to indicate their intentions to submit a Tender by submitting the Response Notification Form (Appendix 2) to the Contact Person by email on or before March 27, 2020.

It is the sole responsibility of each Tenderer to check the City’s website at
https://bids.vancouver.ca/bidopp/openbid.htm regularly for addenda, amendments and questions and answers related to this ITT, which the City may issue at any time during the process, and for any reason, at its discretion.

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Downloading the Document

Bidders must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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Description

PS20191600 706 KB