Invitation to Tender
ITT PS20191600 - CITY HALL MAYOR’S OFFICE ELEVATOR MODERNIZATION
April 27, 2020
Questions & Answers
March 24, 2020
All queries related to this ITT should be submitted in writing to the attention of:
Gamaliel Martinez, Contracting Specialist
(the “Contact Person”)
[Please specify bid number, bid title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Tuesday, March 31, 2020
3:00:00 pm (Local Vancouver Time), Tuesday, April 28, 2020
TENDER SUBMISSION INSTRUCTION:
Tenders are to be addressed to the Supply Chain Management office, 4th Floor, City of
Vancouver, 453 West 12th Avenue, Vancouver, British Columbia, Canada, V5Y 1V4,
and received at Gamaliel.Martinez@vancouver.ca prior to 3:00pm, Vancouver Time
(as defined in Note 3 below), on Tuesday, April 28, 2020 (the “Closing Time”).
Tenders will not be publicly opened.
1. Tenders must be received at the email address specified above prior to the Closing Time.
2. “Vancouver Time” will be conclusively deemed to be the time indicated in the
electronic timestamp the Tender receives upon delivery to the email address
specified herein, which is in turn synchronized to Network Time Protocol (NTP)
provided by the National Research Council of Canada adjusted to local Pacific Time
3. The City of Vancouver is open on business days from 8:30 a.m. to 4:30 p.m.,
Vancouver Time, and is closed Saturdays, Sundays, and holidays.
4. All queries related to this ITT should be submitted in writing to the attention of:
Email: Gamaliel.Martinez@vancouver.ca (the “Contact Person”)
Tender results can be found within 48 hours of the Closing Time at the following website:
Tenders received after the closing time may be returned unopened.
Faxed tenders will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver (the “City”) invites Tenders for the modernization of the elevator for the Mayor’s Office at Vancouver City Hall.
Vancouver City Hall opened December 4, 1936, and was designated a heritage building in 1976.
Built during the depths of the Depression, The $1 million construction cost was provided by a
special bond issue. City Hall's Art Deco style, sumptuous finishes and period fittings and have
been beautifully maintained in its original condition. Horizontal brass banding that caps the
walls, with a gold-leafed ceiling above and elegantly simple solid brass handrails are mounted
on the inside walls.
This elevator cab still retains its superb ornate brass features and rich art deco panels along with the original COP and hall call fixtures at each level.
The Work generally includes, but is not limited to:
-Replacement of all elevating device drive equipment;
-Replacement of existing heritage COP and hall fixtures with suitable reproductions; and
-Meet all current codes and governing bodies having jurisdiction.
Refer to the Tender Documents for a more detailed description of the Work.
MANDATORY INFORMATION MEETING
Tenderers are required to attend a mandatory information meeting (the “Mandatory
Information Meeting”) on March 12, 2020 commencing at 8:00 a.m., Vancouver Time.
The location of the Mandatory Information Meeting is 453 West 12th Avenue, Vancouver, British Columbia. Tenderers are asked to meet by the Security Desk on the main floor at City Hall five minutes prior to the commencement of the Mandatory Information Meeting.
Tenderers are strongly advised to bring their intended sub-trades for the Work, including their
intended electrical sub-trade, to the Mandatory Information Meeting. Sign-in at the Mandatory
Information Meeting will be required for all meeting participants, including sub-trades.
Tenderers are asked to pre-register for the Mandatory Information Meeting by submitting the
Mandatory Information Meeting Attendance Form (Appendix 1) to the Contact Person by email prior to March 10, 2020. Tenderers should also provide in their email confirmation the following information for each sub-trade: company name, contact name (person attending the Mandatory
Information Meeting), telephone number and email address.
Tenderers are asked to indicate their intentions to submit a Tender by submitting the Response
Notification Form (Appendix 2) to the Contact Person by email on or before March 27, 2020.
It is the sole responsibility of each Tenderer to check the City’s website at
https://bids.vancouver.ca/bidopp/openbid.htm regularly for addenda, amendments and questions and answers related to this ITT, which the City may issue at any time during the process, and for any reason, at its discretion.
Downloading the Document
Bidders must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
PS20191600 706 KB
Specifications 797 KB
CITY HALL MAYOR’S OFFICE ELEVATOR MODERNIZATION
Asbestos Analysis Report (February 2, 2016)
Asbestos Analysis Report (September 18, 2019)
Hazardous Material Survey (September 23, 2019)
Re: Schedule J – Undertaking of Insurance
Re: Tender Submission Instructions
Re: Closing Time
Re: Second Mandatory Information Meeting
Re: 1. Tender Submission Instructions; 2. Re: Bid Bonds and Surety Acknowledgement Letter
No addendum at this time.
Questions and Answers