Request For Expressions of Interest

RFEOI PS20210119 - ACCOUNTS PAYABLE AUTOMATION

LAST UPDATED:

 

Addendum

No updates

Amendment

May 27,2021

Questions & Answers

May 31, 2021

CONTACT

All queries related to this RFEOI should be submitted in writing to the attention of:

Erin Chan, Buyer

Email: erin.chan@vancouver.ca

Respondents may not communicate with the City about the RFEOI except in writing by fax or email to the contact person listed on the cover page of this RFEOI.

PHONE NUMBER

N/A

FAX NUMBER

N/A

ENQUIRIES

erin.chan@vancouver.ca

[Please specify bid number, bid title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, June 3, 2021

“Vancouver Time” will be conclusively deemed to be time in the City of Vancouver, as indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

CLOSING LOCATION

An Expression of Interest should be submitted by email prior to 3:00pm on June 3, 2021 (the “Closing Time”) in accordance with the following:

Subject of the file to be: PS20210119 - RFEOI - Accounts Payable Automation - Vendor name.

Document format for submissions:

-Schedule 1-5 in PDF format, – 1 combined PDF file,
-Annex 1 – Detailed Requirements as a separate Excel file
-Appendix 3 to Schedule 3 – Commercial Proposal as a separate Excel file and;
-Any additional attachments if required.

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City of Vancouver.

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Each Expression of Interest must be marked with the vendor’s name and the RFEOI title and number.

DO NOT SUBMIT EXPRESSIONS OF INTEREST BY FAX.

Submissions received after the closing time may be returned unopened.

Fax submission will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) is seeking expressions of interest (“Expressions of Interest”) from vendors with expertise in accounts payable automation for the Accounts Payable Automation solution project.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

ACCOUNTS PAYABLE AUTOMATION

 

Appendix 1 to Section 1

 

 

Annex 1 - Detailed Requirements

 

 

Appendix 3 to Schedule 3 – Commercial Proposal

 

 

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Amendment

Amendment 1 PDF 167 KB

 

 

Amendment 2 PDF 92 KB

RE: DIAGRAM 2: READSOFT INVOICES/COCKPIT NETWORK LOGIC

RE: 1.3.2.5 ADDITIONAL REQUIREMENTS

 

RE: SCHEDULE 3 – FORMAT OF EXPRESSIONS OF INTEREST – 3. (d)

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Addendum

No addendum at this time.

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Questions and Answers

Q&A 1 PDF 106 KB

Q&A 2 PDF 104 KB

ISSUED MAY 21, 2021

ISSUED MAY 31, 2021

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