Request For Expressions of Interest

RFEOI PS20180913 - PROVISION OF DESIGN AND IMPLEMENTATION OF MARKETING AND MERCHANDISING STRATEGY FOR COMMERCIAL PRODUCTS USING THE CITY BRANDS & TRADEMARKS

LAST UPDATED:

Addendum

No updates

Amendment

July 24, 2018

Questions & Answers

July 17, 2018

CONTACT

All queries related to this RFEOI should be submitted in writing to the attention of:
Jason Lo, Contracting Specialist
Email: jason.lo@vancouver.ca

PHONE NUMBER

604.873.7259

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify bid number, bid title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, July 26, 2018

3:00:00 pm (Local Vancouver Time), Thursday, August 9, 2018

CLOSING LOCATION

An Expression of Interest should be submitted by email prior to 3:00pm on August 9, 2018 (the “Closing Time”) in accordance with the following:

Subject of the file to be: PS# - Title – Vendor name.

Document format for submissions:
Schedule 1-5 in PDF format, – 1 combined PDF file, and;
Any additional attachments if required.

Zip the files to reduce the size or email separately if needed.

Send your submissions to Bids@vancouver.ca do not deliver a physical copy to the City
of Vancouver.

If you did not receive an automated email within few minutes, check your junk folder
first and then contact Purchasing@vancouver.ca

Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

Each Expression of Interest must be marked with the vendor’s name and the RFEOI title and number.

“Vancouver Time” will be conclusively deemed to be time in the City of Vancouver, as
indicated in the electronic timestamp the Proposal receives upon delivery to the email address specified herein, which is in turn synchronized to Network Time Protocol (NTP) provided by the National Research Council of Canada adjusted to local Pacific Time Zone.

DO NOT SUBMIT EXPRESSIONS OF INTEREST BY FAX OR HARDCOPY.

Submissions received after the closing time may be returned unopened.

Fax submission will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) is seeking expressions of interest (“Expressions of Interest”) from interested parties with expertise in the lifecycle of retail products and merchandise. This expertise would include the development of creative strategy and conceptual designs, brand activation and implementation strategy for marketing and merchandising of promotional goods for sale to the general public. The goods would specifically utilize City brand and trademark for the purposes of preserving, commemorating and promoting the Vancouver experience and building local pride for the City of Vancouver.

“City Brands and Trademarks” is defined as and includes the brands and trademarks registered in the name of the City of Vancouver as well as the Vancouver Park Board as official marks under the Trademarks Act (Canada) all as set out in Schedule 5 to this RFEOI, as well as (if applicable) any and all logo’s, brands, trademarks, and other intellectual property which is proposed to be developed by the respondent as part of the services being proposed in response to this RFEOI.

The City envisions a partnership with an entity that has an established platform capable of supporting audience reach and exposure for retail products and merchandise. Through the partner’s experience and established creative and sales channels and through joint marketing and brand affiliation, the partner will demonstrate to the City their ability to develop a product design, implementation and marketing strategy that will be able to increase brand impressions for the City of Vancouver; to leverage City Brands and Trademarks in order to generate visibility and awareness, while producing positive revenues that can be reinvested into a number of Vancouver public services.

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Information Meeting

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

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PS20180913 392 KB