Request For Proposal

RFP PS20191175 - PROVISION OF A DIGITAL ENGAGEMENT PLATFORM

LAST UPDATED:

 

Addendum

No updates

Amendment

September 6. 2019

Questions & Answers

August 29, 2019

CONTACT

All enquiries regarding the RFP must be address to :

Diana Chan, Contracting Specialist

Email: diana.chan@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.871.6818

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, September 17, 2019

CLOSING LOCATION

SUBMISSION OF PROPOSAL

•Subject of the file to be: PS20191175 – Provision of a Digital Engagement Platform –Vendor name.

•Document format for submissions:

oRFP Part C in PDF format – 1 combined PDF file,

oAny other attachments if necessary

{00299535v2} Page 2

•Zip the files to reduce the size or email separately if needed.

•Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the Cityof Vancouver, and do not email your submission to the Contact Person.

•If you did not receive an automated email within few minutes, check your junk folderfirst, and then contact Purchasing@vancouver.ca.

•Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, a Proposal must be submitted in the form set out in Appendix 1 (the “Proposal Form”), completed and duly executed by the relevant Proponent.

Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time. Proposals are revocable and may be withdrawn at any time before or after the Closing Time.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City seeks one qualified proponent to enter into a three-year initial contract term to provide a multi-media-enabled digital platform to support engagement activities on current and future Civic Engagement projects. Current City stakeholder groups include Civic Engagement and Communications (“CEC”), Planning, Urban Design & Sustainability (“Planning”), Engineering Services (“Engineering”), and Digital/Technology Services (“Digital”). Future stakeholder groups may include Arts, Culture and Community Services (“ACCS”), Real Estate and Facilities Management (“REFM”), and Vancouver Board of Parks and Recreation (“Parks”). The successful solution will enable users to enter a web portal to have visibility into all engagement activities, opportunities to participate, and outcomes. The City may consider contracting with more than one qualified proponent in order to fulfill all of the City’s requirements described in Part B – Scope of Work. If more than one solution provider/solution is selected, the engagement tools/solutions will be integrated. It is envisioned that some elements within the selected holistic toolkit may begin to be used by the end of 2019.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

PS20191175PDF 385 KB

PS20191175 115 KB

PS20191175 129 KB

PROVISION OF A DIGITAL ENGAGEMENT PLATFORM

COMMERCIAL PROPOSAL

REQUIREMENTS

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Amendment

RE: PAGE 1, SECTION 1.2:

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Addendum

No addendum at this time.

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Questions and Answers

Q&A 1 PDF 24 KB

ISSUED AUGUST 29, 2019

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