Request For Proposal

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”).

Each Proponent should submit its Proposal by email in accordance with the following:

(a) The subject of the email to be: “PS20190833 - RFP - Single Use Strategic
Communication Plan – <Your organization’s name>”.

(b) Document format for submissions:

i. RFP Part C in PDF format – One combined PDF file,

ii. Appendix 3 (Commercial Proposal) in Excel format as a separate file,
and;

iii. Any other attachments if necessary.

(c) Zip the files to reduce the size or email separately if needed.

(d) Send your submissions to Bids@vancouver.ca; do not deliver a physical copy to the City of Vancouver.

(e) If you do not receive an automated email within few minutes of sending your
submission, check your junk folder first, and then contact Purchasing@vancouver.ca.

(f) Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

To be considered by the City, a Proposal must be submitted in the form set out in Part C (the“Form of Proposal”), completed and duly executed by the relevant Proponent.

Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing Time.