Request For Proposal
RFP 20190748 - SUPPLY AND MAINTENANCE OF SEWAGE HEAT RECOVERY PUMP
LAST UPDATED:
Addendum
September 30, 2019
Amendment
October 4, 2019
Questions & Answers
October 16, 2019
CONTACT
Donabella Bersabal, Contracting Specialist
Email: donabella.bersabal@vancouver.ca
All enquiries must be made in writing. in person or telephone enquiries are not permitted
PHONE NUMBER
604-829-2081
FAX NUMBER
604-873-7057
ENQUIRIES
donabella.bersabal@vancouver.ca
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, September 26, 2019
3:00:00 pm (Local Vancouver Time), Thursday, October 10, 2019
3:00:00 pm (Local Vancouver Time), Thursday, October 17, 2019
CLOSING LOCATION
SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified above..
Each Proponent should submit its Proposal by email in accordance with the following document format for submissions:
- Subject of the file to be: PS# - Title – Vendor name.
- RFP in PDF format – 1 combined PDF file
- Appendix 4 and 6 in Excel format, and
- Any other attachments if necessary
- Zip the files to reduce the size or email separately if needed
- Send your submissions to Bids@vancouver.ca do not deliver a physical copy
- If you did not receive an automated email within few minutes, check your junk folder first, and then contact purchasing@vancouver.ca
- Submitting the files via Drop box, FTP, or similar programs, is not acceptable
Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.
Proposals are revocable and may be withdrawn at any time before or after the Closing Time
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City is seeks a fully packaged sewage heat recovery heat pump system that will achieve the largest possible thermal output capacity within the existing space in False Creek Energy Centre (FCEC) while still maintaining optimal efficiencies and requisite equipment clearances.
The unit will require technical assistance for the supply, assembly, installation, commissioning, start-up, and maintenance.
All work must comply with all Technical Safety BC (TSBC) standards and codes.
More importantly, the City expects timely delivery of the heat pump in accordance with the City’s target commissioning date of March 1, 2021 and duration from contract award to commissioning should not exceed 16 months.
Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City invites proposals from Proponents that are responsive to this RFP, but will consider innovative or novel approaches to the City’s objectives and requirements.
[top]
Information Meeting
An information meeting will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:
Date: September 6, 2019
Time: 10:00 am
Location: False Creek Energy Centre, 1890 Spyglass Place, Vancouver, British Columbia_______________________________________________________________________________________
RE: 2nd SITE VISIT SCHEDULE
Site visit is scheduled for Contractors and their subs as follows:
September 18, 2019 at 10:00 a.m.
[top]
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Download
Description
RFP 
602 KB
PS20190748 - RFP - FCEC Heat Pump
531 KBPS20190748 - Part C - Form of Proposal
PS20190748 - Appendix 6 - Commercial Proposal
PS20190748 - Appendix 4 - Technical Submittals and Data Tables
[top]
Amendment
168 KBRE: INFORMATION MEETING DATE CHANGE
RE: 2nd SITE VISIT SCHEDULE
RE: CLOSING DATE EXTENSION
RE: CLOSING DATE EXTENSION
[top]
Addendum
RE: PART B, SECTION 4.0 SHALL INCLUDE THE FOLLOWING DOCUMENTS:; RE: PART B, SECTION 4.1, ITEMS a.3 and a.4 ARE REVISED TO STATE:; RE: REVISION TO PART B, SECTION 4.1, ITEMS a.1; RE: REVISION TO SCHEDULE L – BONDS; RE: ADDITIONAL OPTIONAL PRICING
[top]
Questions and Answers
[top]