Request For Proposal

RFP 20190748 - SUPPLY AND MAINTENANCE OF SEWAGE HEAT RECOVERY PUMP

LAST UPDATED:

 

Addendum

No updates

Amendment

September 16, 2019

Questions & Answers

September 12, 2019

CONTACT

All enquiries regarding the RFP must be addressed to:

 

Donabella Bersabal, Contracting Specialist

Email: donabella.bersabal@vancouver.ca

All enquiries must be made in writing. in person or telephone enquiries are not permitted

PHONE NUMBER

604-829-2081

FAX NUMBER

604-873-7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, September 26, 2019

3:00:00 pm (Local Vancouver Time), Thursday, October 10, 2019

CLOSING LOCATION

SUBMISSION OF PROPOSALS

Proponents should submit their Proposals on or before the time and date specified above..

Each Proponent should submit its Proposal by email in accordance with the following  document format for submissions:

- Subject of the file to be: PS# - Title – Vendor name.

- RFP in PDF format – 1 combined PDF file

- Appendix 4 and 6 in Excel format, and

- Any other attachments if necessary

- Zip the files to reduce the size or email separately if needed

- Send your submissions to Bids@vancouver.ca do not deliver a physical copy

- If you did not receive an automated email within few minutes, check your junk folder first, and then contact purchasing@vancouver.ca

- Submitting the files via Drop box, FTP, or similar programs, is not acceptable

Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.

Proposals are revocable and may be withdrawn at any time before or after the Closing Time

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City is seeks a fully packaged sewage heat recovery heat pump system that will achieve the largest possible thermal output capacity within the existing space in False Creek Energy Centre (FCEC) while still maintaining optimal efficiencies and requisite equipment clearances.

The unit will require technical assistance for the supply, assembly, installation, commissioning, start-up, and maintenance.
All work must comply with all Technical Safety BC (TSBC) standards and codes.

More importantly, the City expects timely delivery of the heat pump in accordance with the City’s target commissioning date of March 1, 2021 and duration from contract award to commissioning should not exceed 16 months.

Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City invites proposals from Proponents that are responsive to this RFP, but will consider innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

An information meeting will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date: September 6, 2019
Time: 10:00 am 
Location: False Creek Energy Centre, 1890 Spyglass Place, Vancouver, British Columbia
_______________________________________________________________________________________

RE: 2nd SITE VISIT SCHEDULE
Site visit is scheduled for Contractors and their subs as follows:

September 18, 2019 at 10:00 a.m.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download

Description

RFP 602 KB

PS20190748 - RFP - FCEC Heat Pump

PS20190748 - Part C - Form of Proposal

 

PS20190748 - Appendix 6 - Commercial Proposal

 

PS20190748 - Appendix 4 - Technical Submittals and Data Tables

 

 

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Amendment

RE: INFORMATION MEETING DATE CHANGE

RE: 2nd SITE VISIT SCHEDULE

RE: CLOSING DATE EXTENSION

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Addendum

No addendum at this time.

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Questions and Answers

Q&A 1 PDF 139 KB

Q&A 2 PDF 132 KB

ISSUED SEPTEMBER 5, 2019

ISSUED SEPTEMBER 12, 2019

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