Request For Proposal

RFP PS20180705 - LIFE SAFETY SYSTEM MAINTENANCE SERVICES

LAST UPDATED:

 

Addendum

No updates

Amendment

No updates

Questions & Answers

May 15, 2018

CONTACT

All enquiries regarding the RFP must be addressed to:

Jason Lo, Contracting Specialist

Email: jason.lo@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted

PHONE NUMBER

604.873.7259

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, May 24, 2018

CLOSING LOCATION

SUBMISSION OF PROPOSALS
Proponents should submit their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 (the “Closing Time”).

Each Proponent should submit its Proposal by email to bids@vancouver.ca with the Proponent’s name and the RFP title and number in the “subject” line (“Life Safety System Maintenance Services); PS20180705”

-If you did not receive an automated email within few minutes, check your junk folder
first, and then contact Purchasing@vancouver.ca

-SUBMISSIONS SENT OTHER THAN EMAIL FOR EXAMPLE BY FAX; HARD COPY AND FTP LINK ARE NOT ACCEPTABLE.

-To be considered by the City, a Proposal must be submitted in the form set out in Part C (the “Form of Proposal”), completed and duly executed by the relevant Proponent as follows:
a) Download and complete Part C in Word and convert to one PDF document for your submission with the exception of Appendix 3 – Commercial Proposal which should be submitted as a separate PDF file.

-Amendments to a Proposal may be submitted via the same methods, at any time prior to the Closing Time.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The RFP concerns the City’s interest in procuring the services for the provision of maintaining, testing and inspection services to life safety equipment and systems at various City owned sites. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date: as specified in Section 2.1 above.

Time: as specified in Section 2.1 above. Details will be provided once confirmation of
attendance is submitted (Appendix 1 to Part A)

Location                                         Address
DAY 1
Library Square (includes           - 350 West Georgia Street
Central Libray, Library Sqaure
Daycare and Library Parkade)
Queen Elizabeth Theatre         - 688 Hamilton
Playhouse                                - 688 Hamilton
Planetarium                             - 1100 Chestnut St
Centennial Museum                 - 1100 Chestnut St
Vancouver Archives                  - 1100 Chestnut St
Observatory                             - 1100 Chestnut St
Maritime Museum                     - 1905 Ogden
3585 Graveley (Main Bldg)       - 3585 Graveley St
1570 Kootenay (Main Bldg)      - 1570 Kootenay St
DAY 2
Manitoba Works Yard              -   250 W. 70th Ave
National Yard                          -   701 National Yard
Fire Hall #1                             -   900 Heatley Ave
Hillcrest Centre                       - 4575 Clancy Loranger W

*Site locations are subject to change based on availability of representation at site to lead the tour. Site locations may be added/deleted at the City’s discretion without notice.
NOTE:
* Allocating 30 minutes for each site and 30 minutes travel time between each site.

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

 

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

LIFE SAFETY SYSTEM MAINTENANCE SERVICES

PART C - FORM OF PROPOSAL

 

APPENDIX 1 TO PART A (Information Meeting Acknowledgement Form)

Life Safety System Maintenance (Commercial Proposal Form )

 

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Amendment

No amendment at this time.

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 21 KB

Q&A No. 1 PDF 26 KB

ISSUED MAY 10, 2018

ISSUED MAY 15, 2018

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