Request For Proposal

RFP PS20172209 - VANCOUVER CIVIC THEATRES MARQUEES AND DIGITAL ENGAGEMENT

LAST UPDATED:

 

Addendum

No updates

Amendment

April 9, 2018

Questions & Answers

April 17, 2018

CONTACT

All enquiries regarding the RFP must be addressed to:
Diana Chan, Contracting Specialist

Email: diana.chan@vancouver.ca

Note: Do not email Proposals directly to the Contact Person.

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.871.6818

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Wednesday, April 18, 2018

3:00:00 pm (Local Vancouver Time), Wednesday, April 25, 2018

CLOSING LOCATION

Proponents should email their Proposals on or before the time and date specified in the bottom row of the table in Section 2.1 above (the “Closing Time”), as follows:

-Submit Proposals to Bids@vancouver.ca (do not email Proposals to the Contact Person)

-If you do not receive an automated response email to confirm receipt of your submission, check your junk folder before contacting Purchasing@vancouver.ca

-Subject of the file to be in the following format: PS20172209 – Vancouver Civic TheatresMarquees and Digital Engagement - Proponent’s full legal name.

-Submit the files in the following formats:

-Word format: RFP Part C and Appendix 1 (Information Meeting and Instructions)
-Excel format: Appendix 3 – Commercial Proposal
-PDF format: other attachments

-Zip the files to reduce the size, or email separately, if necessary.

-Submitting the files via Drop box, FTP, or similar programs, is not acceptable.

-Do not deliver a physical copy of the Proposal to the City of Vancouver.

-Proposals must not be submitted by fax.

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

In addition to updating the outdoor Marquee signage, VCT would also like to utilize tablet/surface technology to engage with patrons in VCT’s various lobby spaces.

Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The City highly recommends that interested proponent attend the Information Meeting. The details are as follows:

Date and Time: as specified in Section 2.1
Location: Vancouver Civic Theaters, 649 Cambie Street, Vancouver

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to this Part A, by e-mail to diana.chan@vancouver.ca, on or before the time and date specified in Section 2.1

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

VANCOUVER CIVIC THEATRES MARQUEES AND DIGITAL ENGAGEMENT

 

Appendix 3 - Commercial Proposal

 

 

Part C - Form of Proposal and Appendix 1 - Word Version

 

 

 

Appendix 5 - Word Version

 

 

 

Appendices 7 & 8 - Word Version

 

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Amendment

PART A – INFORMATION AND INSTRUCTIONS, SECTION 2.1 TO BE AMENDED AS FOLLOWS:

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 25 KB

Q&A No. 2 PDF 22 KB

Q&A No. 3 PDF 20 KB

Q&A No. 4 PDF 25 KB

ISSUED APRIL 3, 2018

ISSUED APRIL 10, 2018

ISSUED APRIL 12, 2018

ISSUED APRIL 17, 2018

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