Request For Proposal
RFP PS20161794 - SUPPLY OF ELECTRONIC VOTERS’ LIST SYSTEM
April 28, 2017
Questions & Answers
May 16, 2017
All enquiries regarding the RFP must be addressed to:
Diana Chan, Contracting Specialist
All enquiries must be made in writing. In-person or telephone enquiries are not permitted.
[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday, May 25, 2017
City of Vancouver, Purchasing Services
453 West 12th Avenue
Vancouver, BC Canada V5Y 1V4
Envelopes submitted by courier or otherwise in-person should be delivered to:
Supply Chain Management
453 West 12th Avenue - 4th Floor (Bid submission box)
Vancouver City Hall
Vancouver, British Columbia
Proposals received after the closing time may be returned unopened.
Faxed proposals will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
This Request for Proposals (the “RFP”) provides an opportunity to submit proposals for review
by the City and, depending on the City’s evaluation of proposals, among other factors, to
potentially negotiate with the City to enter into a contract. EXCEPT WHERE EXPRESSLY
STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP
CONSISTS OF AN OFFER BY THE CITY TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE CITY.
The RFP concerns the City’s interest in procuring an electronic voters’ list system. Details of
the City’s objectives and requirements to which the RFP relates are set out in Part B of the
RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting
innovative or novel approaches to the City’s objectives and requirements.
The City is interested in selecting an entity, which is not, by the terms hereof, barred from
submitting a Proposal, and which does submit a Proposal (each such entity, a “Proponent”)
with the capability and experience to efficiently and cost-effectively meet the objectives and
requirements described in the RFP. The City currently expects to select such a Proponent and
then enter into negotiations with that Proponent, which will conclude in the execution of a
contract between the Proponent and the City (such a contract, an “Agreement”). However,
the City may: (i) decline to select any Proponent; (ii) decline to enter into any Agreement; (iii)
select multiple Proponents for negotiation; or (iv) enter into one or more agreements
respecting the subject matter of the RFP with one or more Proponents or other entities at any
time. The City may also terminate the RFP at any time.
No information meeting at this time.
Downloading the Document
Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Download (PDF format only)
PS20161794 681 KB
SUPPLY OF ELECTRONIC VOTERS’ LIST SYSTEM
Amendment No. 1 23 KB
Re: Amendment to Part A – Information and Instructions, first paragraph of Section 4.2:
No addendum at this time.
Questions and Answers