Request For Proposal

RFP PS20161295 - SUPPLY OF A FLEET MANAGEMENT INFORMATION SYSTEM

LAST UPDATED:

 

Addendum

September 2 , 2016

Amendment

 

Questions & Answers

August 29, 2016

CONTACT

All enquiries regarding the RFP must be addressed to:

Jason Lo, Contracting Specialist
Email: jason.lo@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.873.7259

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, September 6, 2016

3:00:00 pm (Local Vancouver Time), Tuesday, September 13, 2016

3:00:00 pm (Local Vancouver Time), Monday, September 19, 2016

CLOSING LOCATION

Mailing Address:
City of Vancouver, Purchasing Services
453 West 12th Avenue
Vancouver, BC Canada V5Y 1V4

Envelopes submitted by courier or otherwise in-person should be delivered to:

Supply Chain Management
453 West 12th Avenue - 4th Floor
Vancouver City Hall
Vancouver, British Columbia
Canada, V5Y 1V4

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Proposals (the “RFP”) provides an opportunity to submit proposals for review by the City and, depending on the City’s evaluation of proposals, among other factors, to potentially negotiate with the City to enter into a contract. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP
CONSISTS OF AN OFFER BY THE CITY TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE CITY.

The RFP concerns the City’s interest in procuring a Fleet Management Information System solution to effectively manage fleet assets and equipment services group activities. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

 SUPPLY OF A FLEET MANAGEMENT INFORMATION SYSTEM

 

Appendix 1 - Glossary

 

 

Appendix 2 - Most-Used Reports

 

 

 

Annex 1 - Schedule of Requirements

 

 

Annex 2 - Detailed Functional Requirements

 

 

 

Annex 2A - Response Addendum for Annex 2

 

 

 

Annex 3 - Detailed Technical Requirements

 

 

 

Annex 3A - Response Addendum for Annex 3

 

 

 

Annex 4 - Scenarios

 

 

Annex 5 - Schedule of Prices

 

 

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Amendment

No amendment at this time.

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Addendum

RE: KEY DATES EXTENSION

RE: KEY DATES EXTENSION

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Questions and Answers

Q&A No. 1 PDF 27 KB

Q&A No. 2 PDF 31 KB

Q&A No. 3 PDF 31 KB

ISSUED AUGUST 8, 2016

ISSUED AUGUST 19, 2016

ISSUED AUGUST 29, 2016

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