Request For Proposal

RFP PS20161055 - PROVISION OF WEIGH SCALE MANAGEMENT AND POINT OF SALE SYSTEM

LAST UPDATED:

 

Addendum

No updates

Amendment

November 24, 2016

Questions & Answers

December 2 , 2016

CONTACT

All enquiries regarding the RFP must be addressed to:
Diana Chan, Contracting Specialist

Email: diana.chan@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.871.6818

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Thursday, December 8, 2016

CLOSING LOCATION

Mailing Address:
City of Vancouver, Purchasing Services
453 West 12th Avenue
Vancouver, BC Canada V5Y 1V4

Envelopes submitted by courier or otherwise in-person should be delivered to:
Supply Chain Management
453 West 12th Avenue - 4th Floor
Vancouver City Hall
Vancouver, British Columbia

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Proposals (the “RFP”) provides an opportunity for interested proponents to submit proposals for review by the City and, depending on the City’s evaluation of proposals, among other factors, to potentially negotiate with the City to enter into a contract. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP CONSISTS OF AN OFFER BY THE CITY TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE CITY.

The RFP concerns the City’s interest in procuring a Weigh Scale Management and Point of Sale System. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

The City does not wish to procure a system which is under development as at the date of the issuance of this RFP; therefore, the Proponent’s Solution must:

-Currently be in full production (for a period of at least one (1) year); and
-Currently be utilized in at least three (3) organizations (exclusive of the City of Vancouver), government, or large private corporation where operational capacity is at least 900 transactions per day, per site, and preferably with more than one (1) site in the organization.

Proposals offering prototypes or items in test production, and/or systems not formally announced for commercial availability as of the date of issuance of this RFP, will not be considered for evaluation by the City.

Proponents shall refer to Annex 2 – Detailed Requirements Spreadsheet for any Mandatory requirements, and Minimum Criteria for Submission.

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Information Meeting

No information meeting at this time.

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

PROVISION OF WEIGH SCALE MANAGEMENT AND POINT OF SALE SYSTEM

 

Annex 1 - Schedule of Detailed Requirements

 

 

 

Annex 2A - Response Addendum for Annex 2

 

 

 

 

 

Annex 2 - Detailed Requirements spreadsheet

 

 

 

Annex 3A - Response Addendum for Annex 3

 

 

 

Annex 3 - Descriptive Requirements

 

 

Appendices 1-A, 1-B, 1-C, 1-D, 1-E, 1-F, 1-G

 

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Amendment

1. Part C – Appendix 3 – Commercial Proposal; 2. Part C – Appendix 7 – Corporate Sustainability Leadership Questionnaire; 3. Annex 1 – Schedule of Detailed Requirements, Section 5.5.1 Project Approach

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 48 KB

Q&A No. 2 PDF 42 KB

Q&A No. 3 PDF 137 KB

 

ISSUED NOVEMBER 24, 2016

ISSUED NOVEMBER 29, 2016

ISSUED DECEMBER 2, 2016

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