Request For Proposal

RFP PS20160463 - EMERGENCY MANAGEMENT SYSTEM

LAST UPDATED:

 

Addendum

June 15, 2016

Amendment

June 15, 2016

Questions & Answers

June 29, 2016

CONTACT

All enquiries regarding the RFP must be addressed to:
Gavin Marshall, Buyer

Email: gavin.marshall@vancouver.ca

All enquiries must be made in writing. In-person or telephone enquiries are not permitted.

PHONE NUMBER

604.871.6149

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify proposal document number, proposal title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Monday, July 11, 2016

CLOSING LOCATION

Mailing Address:
City of Vancouver, Purchasing Services
453 West 12th Avenue
Vancouver, BC Canada V5Y 1V4

Courier and Delivery in Person – Drop off:
Information Desk, Main Floor Rotunda,
Vancouver City Hall
453 West 12th Avenue
Vancouver, BC Canada V5Y 1V4

Proposals received after the closing time may be returned unopened.

Faxed proposals will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

This Request for Proposals (the “RFP”) provides an opportunity to submit proposals for review by the City and, depending on the City’s evaluation of proposals, among other factors, to potentially negotiate with the City to enter into a contract. EXCEPT WHERE EXPRESSLY STATED OTHERWISE IN APPENDIX 1 TO PART C OF THE RFP: (I) NO PART OF THE RFP CONSISTS OF AN OFFER BY THE CITY TO ENTER INTO ANY CONTRACTUAL RELATIONSHIP; AND (II) NO PART OF THE RFP IS LEGALLY BINDING ON THE CITY.

The RFP concerns the City’s interest in procuring an emergency incident management system. Details of the City’s objectives and requirements to which the RFP relates are set out in Part B of the RFP. The City welcomes proposals that are responsive to this RFP (“Proposals”) respecting innovative or novel approaches to the City’s objectives and requirements.

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Information Meeting

An information meeting (the “Information Meeting”) will be held to enable Proponents to seek clarification with respect to any aspect of the RFP in a group forum. The details are as follows:

Date: as specified in Section 2.1
Time: as specified in Section 2.1
Location: 2nd Floor Business Centre, Vancouver City Hall 453 West 12th Avenue Vancouver, BC

Potential Proponents are encouraged to read the RFP and submit any questions relating to the RFP to the Contact Person prior to the Information Meeting.

Potential Proponents interested in attending the Information Meeting should pre-register for the Information Meeting by completing and submitting the form contained in Appendix 1 to Part A, by fax to 604-873-7037 or by e-mail to gavin.marshall@vancouver.ca on or before the time and date specified in Section 2.1

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Downloading the Document

Proponents must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

EMERGENCY MANAGEMENT SYSTEM

VENDOR RESPONSE FORM

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Amendment

RE: Part C – Table of Contents Page C-2; RE: Part C – Appendix 2- Work Plan

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Addendum

RE: PART C – Section 15.1. – SAAS Questionnaire

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Questions and Answers

Q&A No. 1 PDF 105 KB

Q&A No. 2 PDF 119 KB

Q&A No. 3 PDF 175 KB

Q&A No. 4 PDF 99 KB

Q&A No. 5 PDF 105 KB

Q&A No. 6 PDF 96 KB

ISSUED JUNE 13, 2016

ISSUED JUNE 15, 2016

ISSUED JUNE 17, 2016

ISSUED JUNE 21, 2016

ISSUED JUNE 23, 2016

ISSUED JUNE 29, 2016

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