Invitation to Tender
ITT PS20180401 - KITSILANO COMMUNITY CENTER & KERRISDALE ARENA LIGHTING RETROFIT
LAST UPDATED:
Addendum
No updates
Amendment
June 6, 2018
Questions & Answers
June 6, 2018
CONTACT
All queries related to this ITT should be submitted in writing to the attention of:
Eamonn Savage, Contracting Specialist
Email: eamonn.savage@vancouver.ca
PHONE NUMBER
604.871.6035
FAX NUMBER
604.873.7057
ENQUIRIES
[Please specify bid number, bid title and purchasing agent's name when sending email.]
Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date
CLOSING DATE & TIME
3:00:00 pm (Local Vancouver Time), Thursday May 31, 2018
3:00:00 pm (Local Vancouver Time), Thursday June 7, 2018
3:00:00 pm (Local Vancouver Time), Thursday June 14, 2018
CLOSING LOCATION
Mailing Address:
City of Vancouver, Purchasing Services
453 West 12th Avenue
Vancouver, BC Canada V5Y 1V4
Envelopes submitted by courier or otherwise in-person should be delivered to:
Supply Chain Management
453 West 12th Avenue - 4th Floor - Bid Submission Box
Vancouver City Hall
Vancouver, British Columbia
Tenders received after the closing time may be returned unopened.
Faxed tenders will not be accepted.
Please visit our Bidding Procedures page for additional information.
General Description of Requirement
The City of Vancouver (the “City”) invites Tenders for the removal of existing lighting fixtures,
the installation of new lighting fixtures, the replacement of low voltage switches and low
voltage dimming controls to new LED luminaires at two community centers in the City.
The City may split the award so that contracts to complete Subset One, and Subset Two are
awarded to separate Tenderers, or all such projects may be awarded to a single Tenderer. As
a result, Tenderers are requested to submit both an offer to complete all of the Work, as well
as separate offers to complete individual projects.
The Sites are located as follows:
(a) Kitsilano Community Center - 2690 Larch St, Vancouver, British Columbia; and
(b) Kerrisdale Arena - 5670 East Blvd, Vancouver, British Columbia.
Each Site is further described in the Tender Documents.
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Information Meeting
INFORMATION MEETING
Tenderers are invited to attend an information meeting (the “Information Meeting”) at each
Site on Wednesday, May 16 commencing at 10:00 am.
The location and time of each Information Meeting will be:
(a) Kitsilano Community Center - 2690 Larch St, 10:00 am; and
(b) Kerrisdale Arena - 5670 East Blvd, 11:00 am (Approximate time).
Tenderers should assemble Inside each facility near the reception area.
Tenderers are asked to pre-register for the Information Meeting by submitting the Information
Meeting Attendance Form (Appendix 1) to the Contact Person by fax or email on or prior to
Tuesday, May 15.
ADMINISTRATIVE REQUIREMENTS
Tenderers are asked to indicate their intentions to submit Tenders by submitting the Response Notification Form (Appendix 2) to the Contact Person by fax or email on or before Friday, May 18, 2018.
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Downloading the Document
Bidders must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.
Download
Description
PS20180401 
961 KB
Kerrisdale Arena - Product Specifications 84 KB
Kerrisdale Ice Rink- LED Light Fixtures Installation Project 102 KB
Appendix 3- Lighting Project Specifications - Kerrisdale Arena Kitsilano Arena 248 KB
Hazardous Materials - Kitsilano Ice Rink- LED Light Fixtures Installation Project 530 KB
Kitsilano Arena - Scope of Work 50 KB
Kitsilano Ice Rink- LED Light Fixtures Installation Project
530 KB
Appendix 3- Ice Rink LED Lighting Layout Kitsilano CC-IR-LED-1-Uneditable 225 KB
Two Sites - Unit Pricing
35 KB
Hazardous Materials - Kerrisdale Ice Rink- LED Light Fixtures Installation Project 102 KB
Kerrisdale Arena - Scope of Work - 8 May 2018 51 KB
Appendix 3- Ice Rink LED Lighting Layout Kerrisdale CC-IR-LED-1- Uneditable 235 KB
KITSILANO COMMUNITY CENTER & KERRISDALE ARENA LIGHTING RETROFIT
Kerrisdale Arena - Product Specifications
Kerrisdale Ice Rink- LED Light Fixtures Installation Project
Appendix 3- Lighting Project Specifications - Kerrisdale Arena Kitsilano Arena
Hazardous Materials - Kitsilano Ice Rink- LED Light Fixtures Installation Project
Kitsilano Arena - Scope of Work
Kitsilano Ice Rink- LED Light Fixtures Installation Project
Appendix 3- Ice Rink LED Lighting Layout Kitsilano CC-IR-LED-1-Uneditable
Two Sites - Unit Pricing
Hazardous Materials - Kerrisdale Ice Rink- LED Light Fixtures Installation Project
Kerrisdale Arena - Scope of Work - 8 May 2018
Appendix 3- Ice Rink LED Lighting Layout Kerrisdale CC-IR-LED-1- Uneditable
Kitsilano Arena - Product Specifications
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Amendment
RE: COVER PAGE – CLOSING TIME EXTENSION:
RE: COVER PAGE – CLOSING TIME EXTENSION:
1.0 RE: APPENDIX 3 – LIGHTING PROJECT SPECIFICATION – 14. – HOURS OF WORK:; 2.0 RE: PART A – INTRODUCTION - CLAUSE1.2:; 3.0 RE: PART B – TERMS AND CONDITIONS OF THE ITT PROCESS – CLAUSE 4.4:; 4.0 RE: PART C – FORM OF TENDER – SCHEDULE A - 1.0 – TENDER PRICE AND SCHEDULE:; 5.0 RE: PART C – FORM OF TENDER – SCHEDULE A – SCHEDULE OF QUANTITIES AND PRICES:; 6.0 RE: PART C – FORM OF TENDER – SCHEDULE A – SCHEDULE OF QUANTITIES AND PRICES:; 7.0 RE: UNIT PRICING SPREADSHEETS:
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Addendum
No addendum at this time.
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Questions and Answers
Q&A No. 1 39 KB
ISSUED JUNE 6, 2018
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