Invitation to Tender

ITT PS20171340 - ONCE-THROUGH COOLING RETROFITS AT THREE CIVIC FACILITIES

LAST UPDATED:

 

Addendum

No updates

Amendment

August 15, 2017

Questions & Answers

August 9, 2017

CONTACT

All queries related to this ITT should be submitted in writing to the attention of:
Eamonn Savage
Email: Eamonn.savage@vancouver.ca

PHONE NUMBER

604.871.6035

FAX NUMBER

604.873.7057

ENQUIRIES

purchasing@vancouver.ca

[Please specify bid number, bid title and purchasing agent's name when sending email.]

Questions will be accepted, and answers posted, ONLY IF they are submitted in writing five working days prior to the bid closing date

CLOSING DATE & TIME

3:00:00 pm (Local Vancouver Time), Tuesday, August 22, 2017

3:00:00 pm (Local Vancouver Time), Tuesday, August 29, 2017

CLOSING LOCATION

Mailing Address:
City of Vancouver, Purchasing Services
453 West 12th Avenue
Vancouver, BC Canada V5Y 1V4

Envelopes submitted by courier or otherwise in-person should be delivered to:
Supply Chain Management
453 West 12th Avenue - 4th Floor (Bid submission box) 
Vancouver City Hall
Vancouver, British Columbia

Tenders received after the closing time may be returned unopened.

Faxed tenders will not be accepted.

Please visit our Bidding Procedures page for additional information.

General Description of Requirement

The City of Vancouver (the “City”) invites Tenders for the replacement of the once-throughcooling units and related equipment which has reached the end of its useful life at three civic facilities as noted below. The obsolete equipment is to be replaced with new equipment that conserves water.

The City may split the award so that contracts to complete Subset One, Subset Two and Subset Three are awarded to separate Tenderers, or all such projects or multiple such projects may be awarded to a single Tenderer. As a result, Tenderers are requested to submit both an offer to complete all of the Work, as well as separate offers to complete individual projects.

The Sites are located at the following addresses:

(a) The Queen Elizabeth Theatre located at 650 Hamilton Street, Vancouver, BC;
(b) The Orpheum Theatre located at 601 Smithe Street Vancouver, BC; and
(c) The Gathering Place located at 609 Helmcken Street Vancouver, BC.

Specifications, Drawings and the Hazardous Materials Reports are available to download at
https://webtransfer.vancouver.ca/
Username: PS20171340DL@coveftp01
Password: 2mQzrxLk (The password is case sensitive).

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Information Meeting

Tenderers are invited to attend an information meeting (the Information Meeting”) on Thursday, August 3 commencing at 9:00 am. Perspective Tenderers are asked to assemble outside the main entrance to the Queen Elizabeth Theatre at 650 Hamilton Street just prior to 9:00 am. Following an inspection of the worksite at the Queen Elizabeth Theatre the group
will walk to the Orpheum and then to the Gathering Place.

The locations of the Information Meeting will be:
(a) The Queen Elizabeth Theatre located at 650 Hamilton Street, Vancouver, BC;
(b) The Orpheum Theatre located at 601 Smithe Street Vancouver, BC; and
(c) The Gathering Place located at 609 Helmcken Street Vancouver, BC.

Tenderers are asked to pre-register for the Information Meeting by submitting the Information Meeting Attendance Form (Appendix 1) to the Contact Person by fax or email prior to 3:00 pm Wednesday, August 2, 2017.

ADMINISTRATIVE REQUIREMENTS
Tenderers are asked to indicate their intentions to submit Tenders by submitting the Response Notification Form (Appendix 2) to the Contact Person by fax or email on or before Friday August 4, 2017.
__________________________________________________________

Tenderers are invited to attend a second non-mandatory information meeting (the “Second Non-Mandatory Information Meeting”) on Monday August 14, 2017 commencing at 1:00 pm. Perspective Tenderers and sub-contractors are asked to
assemble outside the main entrance to the Queen Elizabeth Theatre at 650 Hamilton Street just prior to 1:00 pm. Following an inspection of the Worksite at the Queen Elizabeth Theatre the group will walk to the Orpheum and then to the Gathering Place.

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Downloading the Document

Bidders must not electronically alter any portion of downloaded documents with the exception of adding the information requested. To do so will invalidate your bid.

Download (PDF format only)

Description

PS20171340 PDF 941 KB

ONCE-THROUGH COOLING RETROFITS AT THREE CIVIC FACILITIES

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Amendment

RE: PART A – SECTION 4.0 – INFORMATION MEETING.

1.0 RE: COVER PAGE – CLOSING TIME - EXTENSION:; 2.0 RE: DRAWING M0.1 – SPECIFICATIONS:; 3.0 RE: DRAWING M1.1 - QUEEN ELIZABETH THEATRE FAN ROOM:; 4.0 RE: DRAWING M2.1 - ORPHEUM THEATRE SEYMOUR BAR:; 5.0 RE: DRAWING M3.1 – GATHERING PLACE LEVEL 3 KITCHEN:.

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Addendum

No addendum at this time.

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Questions and Answers

Q&A No. 1 PDF 108 KB

ISSUED AUGUST 9, 2017

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